Duchesne City, Utah
Official Municipal Government Website
Effective Date: November 4, 2026
Last Updated: November 4, 2026
1. Introduction
Duchesne City (“the City,” “we,” “our,” or “us”) respects the privacy of residents, visitors, employees, and individuals who interact with municipal services.
We recognize that protecting personal information is an important responsibility of local government.
This Privacy Policy and Data Privacy Notice explains how information may be collected, used, maintained, shared, and protected when individuals visit our official website or use online services provided by Duchesne City.
Official Website: https://duchesnecityut.gov
Duchesne City is a municipal government located in Duchesne County, Utah.
Our website provides access to municipal information, government services, recreation programs, public notices, community resources, and communication with City departments.
We strive to maintain responsible information practices consistent with applicable federal and Utah laws, including:
- The Utah Government Data Privacy Act (GDPA), Utah Code Title 63A, Chapter 19.
- The Utah Government Records Access and Management Act (GRAMA), Utah Code Title 63G, Chapter 2.
- Applicable governmental records-retention requirements.
- Other state and federal privacy and information-security requirements.
This policy applies to the City’s official website and City-operated online services that display or link to this notice.
Additional privacy notices may apply to specific municipal services, forms, applications, or programs.
2. Information We Collect
Duchesne City may collect information necessary to provide municipal services, maintain website functionality, respond to public inquiries, and carry out authorized government responsibilities.
Information Collected Automatically
When you visit our website, technical information may be collected through website servers, security systems, or authorized website technologies.
This information may include:
- Internet Protocol (IP) address.
- Browser type and version.
- Device type and operating system.
- Pages viewed.
- Date and time of website visits.
- Referring website information.
- Website navigation and interaction information.
- Session identifiers and security-related information.
This information may be used to operate the website, maintain security, troubleshoot technical problems, and improve public access to municipal information.
Information Provided Voluntarily
When you contact the City, submit an online form, register for a program, or request municipal services, you may provide:
- Name and contact information.
- Mailing or service address.
- Email address and telephone number.
- Account or registration information.
- Information concerning a municipal service request.
- Recreation registration information.
- Facility reservation details.
- Documents or attachments submitted to the City.
- Other information necessary for the requested municipal service.
The City seeks to collect only information reasonably necessary to provide the requested service or fulfill an authorized governmental purpose.
3. How Information Is Used
Duchesne City uses collected information to carry out authorized municipal functions.
These functions may include:
- Providing municipal information and government services.
- Responding to public inquiries and service requests.
- Processing registrations and reservations.
- Administering recreation and community programs.
- Maintaining utility and other municipal service accounts.
- Communicating official City notices and updates.
- Processing authorized payments and transactions.
- Maintaining public records.
- Improving website accessibility and functionality.
- Protecting website and information-system security.
- Meeting legal and governmental recordkeeping obligations.
Personal information will be used for the purposes identified in the applicable privacy notice and as otherwise authorized or required by law.
4. Municipal Services and Online Forms
The City’s website provides access to municipal information and services through online forms, applications, and service-request systems.
Depending on the service, these systems may request personal information.
Examples include:
Utility Services
Applications or requests concerning municipal utilities may require contact information, property addresses, account information, and other details necessary to establish or administer service.
Recreation Programs
Registration for athletic activities, recreation programs, or community events may require participant information, parent or guardian contact details, emergency contact information, and other program-related details.
Facility Reservations
Reservations for parks, facilities, or other City resources may require contact information, event details, dates, and payment-related information.
Public Inquiries
Contact forms, issue reports, and service requests may collect information needed to respond to the request or refer it to the appropriate department.
Required and Optional Information
The City seeks to identify information that is necessary for a particular service.
Individuals may choose not to provide requested information. However, declining to provide information necessary for a service may prevent the City from processing an application, completing a registration, or responding to a request.
Where required by Utah law, a service-specific privacy notice will explain the intended uses of collected information, the consequences of refusing to provide it, the classes of authorized recipients, and the applicable government record series.
5. Recreation Programs and Information About Minors
Duchesne City recognizes the importance of protecting information concerning children participating in municipal recreation programs.
When a parent or legal guardian registers a minor for an activity, the City may collect information reasonably necessary to administer the program.
Depending on program requirements, information may include:
- Participant name.
- Age or date of birth.
- Parent or guardian contact information.
- Emergency contact details.
- Program or team registration information.
- Relevant medical considerations or participation restrictions.
- Authorized releases or participation agreements.
Protection of Participant Information
Information concerning minors will be used for authorized program administration, participant safety, emergency communication, and other purposes identified in the applicable registration notice.
Access to nonpublic participant information should be limited to authorized individuals who require the information to perform their responsibilities.
This may include designated City personnel, authorized program administrators, and approved coaches or volunteers when necessary for program operations.
Information concerning medical conditions, emergency contacts, or other sensitive matters should receive safeguards appropriate to its sensitivity.
The City does not intend to make confidential medical information publicly available through its recreation systems.
Information may be disclosed when authorized or required by applicable law.
6. Cookies and Website Tracking Technologies
The Duchesne City website may use cookies and similar technologies to provide essential functionality, maintain security, and improve website performance.
Cookies are small data files that websites may store on a visitor’s device.
Essential Cookies
Essential cookies may support:
- Website functionality.
- Secure account sessions.
- Authentication.
- Security and fraud prevention.
- Form processing.
- Remembering user preferences.
- Maintaining cookie-consent preferences.
Functional Cookies
Functional cookies may support additional website features, including accessibility preferences and interactive services.
Analytics Technologies
If enabled, website analytics technologies may collect information about website traffic, page views, device characteristics, and general website usage.
This information may help the City evaluate website performance and improve public access to information.
Third-Party Content
Embedded maps, videos, payment services, or other third-party content may use their own cookies or tracking technologies.
Such technologies may be governed by the privacy practices of the applicable providers.
Cookie Preferences
Visitors may manage cookies through their browser settings and any cookie preference controls made available by the website.
Where applicable law requires additional notice or consent, the City will provide appropriate choices.
Website Tracking Disclosure: The specific tracking technologies in use, categories of data collected, intended purposes, authorized recipients, and applicable record series are identified in the City’s verified website tracking disclosures.
7. Public Records and GRAMA
As a Utah municipal government, Duchesne City is subject to the Government Records Access and Management Act (GRAMA).
Information submitted to the City may become part of an official government record.
Under GRAMA, certain government records are available for public inspection or disclosure.
Other records may be classified as private, controlled, protected, or otherwise restricted from disclosure under applicable law.
Public Disclosure
Submitting information to the City does not automatically mean that all submitted information will become publicly accessible.
However, certain communications, applications, records, and documents may be subject to lawful public-records requests.
The City will evaluate disclosure requests according to applicable law and the classification of the requested records.
Sensitive Information
Individuals should avoid including unnecessary sensitive personal information in general website contact forms.
Sensitive information may include:
- Social Security numbers.
- Financial account credentials.
- Medical information.
- Passwords.
- Other information that is not necessary for the requested service.
Where sensitive information is necessary, individuals should use the appropriate City-authorized submission process.
Government Records Requests
Individuals wishing to request access to government records may contact Duchesne City Hall and request information about the City’s GRAMA records-request process.
Requests will be handled according to applicable Utah law.
8. Personal Data Access and Correction
Under applicable Utah law, individuals may request access to eligible personal information maintained by Duchesne City.
Individuals may also request correction or amendment of inaccurate personal information.
Requests should identify the information or records involved with reasonable specificity.
The City may require information necessary to verify identity and determine whether the requester is authorized to access the requested records
